Featured University News

HCOM Training Transitioning to a Blended Online Model
Publish date:
10/10/2018
Source: https://admin-enews.eureka.harvard.edu/news/hcom-training-transitioning-blended-online-model

The Center for Workplace Development, in partnership with system managers and business owners, is launching an initiative to improve access to application training. After hearing feedback from users and business owners, HCOM training will transition to a new, blended model beginning in November. This new model will focus on delivery of foundational system knowledge via online training and delivery of advanced or specialized topics via drop-in labs staffed by subject matter experts.

The new model will consist of:

New Parking Reservation Service
Publish date:
10/10/2018
Source: https://admin-enews.eureka.harvard.edu/news/new-parking-reservation-service

Harvard has partnered with SpotHero, the nation’s leading parking reservation service that can help find and book more affordable parking in cities, hotels, and at major airports.

With SpotHero for Business, you can…

  • Find and book parking in advance for your next meeting or business trip
  • Automate receipt forwarding by integrating with Concur
  • Keep work & personal expenses separate with business profiles

Get started:

Temporary Social Security Numbers
Publish date:
10/10/2018
Source: https://admin-enews.eureka.harvard.edu/news/temporary-social-security-numbers
  • In order to work in the U.S. or to take advantage of tax treaties, individuals must have a social security number (SSN).
  • While individuals may start work without an SSN, they must apply for one shortly afterwards.
  • Between the time individual requests a SSN and a SSN is issued, Harvard may issue a temporary social security number for Harvard students (and some faculty) for internal use only.
  • The temporary SSN is for Harvard use only and should not be communicated to the employee.
  • The temporary SSN should not be used when completing or submitting GLACIER documentation or on Direct Deposit Forms.
  • Individuals without an official SSN are ineligible for tax treaties and cannot apply for tax refunds.

Prize, Grant, Award or Fellowship Policy Review Session
Publish date:
10/10/2018
Source: https://admin-enews.eureka.harvard.edu/news/prize-grant-award-or-fellowship-policy-review-session

Confused on what the differences are between prizes, grants, allowances or fellowships?

Want to know how and when to process these types of payments and when they may be reportable or taxable?

If you share these questions or have similar ones, please join us on Thursday, October 25 from 11:00-12:00 in the Lamont Library, Forum Room.

To attend, please register here or send an email to financialpolicy@harvard.edu with the word “10/25 Session” in the subject line.

Data Use Agreement System: Coming Soon!
Publish date:
10/10/2018
Source: https://admin-enews.eureka.harvard.edu/news/data-use-agreement-system-coming-soon

Researchers will soon be able to submit Data Use Agreement (DUA) requests through an online system; to collaborate on the drafting, negotiation, and management of the agreement. To learn more, please visit the Agreements System Information page.

HUBS Reminder: Release 3.12 Outage
Publish date:
10/09/2018
Source: https://admin-enews.eureka.harvard.edu/news/hubs-reminder-release-312-outage

HUBS will be unavailable starting at 5pm on Friday Nov 16, all day Saturday Nov 17 and Sunday Nov 18, for the installation of Release 3.12. HUBS will become available again at the start of business day on Monday, Nov 19.

Please note that HUBS includes Smart View, MYFP, Interim Reporting and TEFA, and these applications will be unavailable during the release installation as well.

The release notes can be found on this page in the HUBS Wiki (still work in progress and please check back later for details): https://wiki.harvard.edu/confluence/display/FSSHUBS/2018+November%2C+Release+3.12%2C+Release+Notes

OBIEE Update for October 2018
Publish date:
10/09/2018
Source: https://admin-enews.eureka.harvard.edu/news/obiee-update-october-2018

This update relates to the non-student Accounts Receivables, CAPS, Cash Management, Chart of Accounts, CSMA, Financials, Grants Management, Procure to Pay, Travel & Expense, and User Security folders.

OBI “By the Numbers” for September 2018

HUBS Outage for Release 3.12 in November
Publish date:
10/09/2018
Source: https://admin-enews.eureka.harvard.edu/news/hubs-reminder-release-312-outage

HUBS will be unavailable starting at 5pm on Friday Nov 16, all day Saturday Nov 17 and Sunday Nov 18, for the installation of Release 3.12. HUBS will become available again at the start of business day on Monday, Nov 19.

Please note that HUBS includes Smart View, MYFP, Interim Reporting and TEFA, and these applications will be unavailable during the release installation as well.

The release notes can be found on this page in the HUBS Wiki (still work in progress and please check back later for details): https://wiki.harvard.edu/confluence/display/FSSHUBS/2018+November%2C+Release+3.12%2C+Release+Notes

HUBS: An Outage, Delayed Actuals in Reporting and More
Publish date:
09/12/2018
Source: https://admin-enews.eureka.harvard.edu/news/hubs-outage-delayed-actuals-reporting-and-more

This is a reminder that HUBS will be unavailable from 5 p.m. on Tuesday, September 18, until the start of business the next morning, Wednesday, September 19. The outage is necessary to accommodate the move of LDAP Services to the cloud. All HUBS Overnight Processes will run as usual.

HUBS will also be impacted when Harvard’s Data Warehouse (HDW) moves to the cloud between September 20-24. During this move:

Changes in Wire Transfer Authorization Forms
Publish date:
09/12/2018
Source: https://admin-enews.eureka.harvard.edu/news/changes-wire-transfer-authorization-forms

The Harvard community is being actively targeted by an outside group(s) that is seeking to initiate fraudulent wire transfers. As a result, the Cash Management Office (in the Office of Treasury Management) has added an authentication step to strengthen wire transfer procedures. Effective immediately, all requests to initiate a wire transfer or to change payment instructions via email, even if it comes from someone you know and/or a colleague at Harvard, must be verified either by phone to a previously-known/known-legitimate phone number or in person before you comply with the request.

The new forms may be found at:

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